Image Gallery in Activity Feed

Just a quick Monday-morning update. If you click on image thumbnails on the activity stream you’ll now get an Image Gallery.


The Image Gallery looks something like this:


The image gallery is touch-enabled and works on mobile devices. You can still download images by clicking on the filename at the bottom of each image or by right-clicking and choosing “save link as”. If you add a mix of documents and images as attachments to a comment, only the images will appear in the gallery, the other files will be available for download as before.

Integration and Single Sign on with Slack

Already using Slack, and want to use Papyrs as a wiki/intranet site for your Slack team? With the Papyrs for Slack app you can easily search your (wiki) pages and post new notes right from Slack using the /papyrs command. You’ll also be able to use Single Sign On and log in to Papyrs directly with your Slack account.

Read more at Papyrs – A Wiki for Slack.

Search your Papyrs wiki/intranet from Slack:

Post notes with links back to the conversation:

Single Sign On:

Papyrs Real Time Activity Stream

Today we’re introducing a couple of improvements to the Activity Stream.


The most important change is that the Activity Stream is has become real time. What does this mean? It means that whenever posts a comment, submits a form, creates or updates a page the activity feed will get updated immediately! This includes discussions on pages that use the Discuss widget. This means you can finally have real-time conversations on Papyrs!

When the real time feed is working you should see a green light next on the Feed page (number 1. in the screenshot). If you don’t see the green light (even after refreshing the feed page) then your browser doesn’t support real time notifications.

We also added yellow envelope icons next to the groups on the right hand side of the activity feed. Click those icons to toggle whether you want to receive email notifications for activity in that group (number 2. in the screenshot).

Finally, new activity gets highlighted in the feed so you can easily recognize which items are new. New items have a brightly colored bar to on their left side (number 3. in the screenshot). The color of the bar depends on on your site’s Theme settings.

That’s it for now. Thanks for reading!

Requirements: A recent version of Chrome, Safari (Mac or iOS), Firefox, or Microsoft Edge.

Two-factor Authentication in Papyrs

Today we introduced two-factor authentication which you can enable for extra security. With two-factor authentication two different things (factors) are required to log in: something you know (your password) and something you have (your phone).

So when two-factor authentication is enabled you can no longer log in just by entering your password, you will also need to enter a time-based security code from your phone.

Our implementation is compatible with OTP apps such as:

  • Google Authenticator for iOS,
  • Google Authenticator for Android, and
  • Microsoft Authenticator for Windows Phone

Papyrs uses Time based One Time Password (TOTP).

Enabling two-factor authentication

1. Go to Settings > General. Then Select “Enable two-factor authentication”.

Two-Factor Authentication in Settings

2. Enter your password and scan the QR code in your OTP smartphone App.

Two-Factor Authentication Scan QR code

3. Enter your OTP security code from your smartphone app.

Two-Factor Enabled

4. Success! Two-factor authentication is now enabled.

That’s it for this update. More coming soon!

Major Papyrs Update!

2016-05-31 18_25_23-Easy Company Intranet & Wiki Software _ Papyrs

We’ve just launched a major new version of Papyrs, with a complete overhaul of the visual appearance and a ton of new features (including the highly anticipated responsive version for mobile devices).

  • The upgrade is available today for all customers (at no charge)
  • Customers can upgrade to the new version by navigating to Settings > Theme. If the new version isn’t to your taste you can simply switch back.

    Read all about this update here

Papyrs in 2015

2015 was a great year for Papyrs. We did a lot of work to improve performance and to make the Papyrs back end rock solid and faster than ever. This investment paid off. We didn’t have any unscheduled downtime this year our service was available 99.99% of the time, despite upgrades, software improvements, and the occasional hardware failure. More and more companies rely on Papyrs every day, so this is a result we’re definitely proud of.

To close out the year we’re announcing a couple of new features that we’ve recently rolled out:

Bulk change email notifications

With Papyrs you can subscribe to email notifications for each individual page. This way your email inbox doesn’t get flooded with emails updates about pages you don’t care about. You can subscribe or unsubscribe to a page with a click. Easy enough. However, when you want to change your email notification preferences for a hundred or a thousand pages having to change your preferences one by one takes a long time. So now there’s a single place where you can subscribe and unsubscribe for every page on your site in one go:


Just check or check the boxes next to the pages you want to get email updates for and hit save at the bottom.


Administrators can also change the email notification preferences of other people in their team. Just impersonate the user and visit their email notification settings page.

iFrame/Media widget and 3rd party widget improvements

  • Custom iFrame widgets can now go full screen. Handy if you embedded Vimeo or YouTube videos onto your pages.
  • You can now have use variables g_user and g_email in your iFrame widgets

For example you can do something like this to create a link that contains the user’s email address and name. Handy when you want to integrate with 3rd party applications:

<a target='_parent' class='yourbutton'/>

  .attr('href', "#" + encodeURIComponent(g_email))
  .text('This button is for ' + g_user);

Active Directory just-in-time synchronization

Papyrs synchronizes every night with the Active Directory server to get the most up-to-date user information. This means that when a newly user is added to the directory they may not be able to log in to Papyrs yet, because Papyrs doesn’t know the user exists. We improved this: Papyrs now checks with the Active Directory server to see if there are new users during the login process.

Anonymous forms

You can now configure Papyrs Forms to be anonymous.


Just check the box labeled Make form submissions anonymous in the Form properties window. This is great for handling sensitive complaints and reports, where people may only be willing to fill out the form on condition of anonymity.

New RSS widget

Our old RSS widget relied on Google’s Feed API service, which sadly got discontinued last month. Papyrs now has a new RSS widget (still found as an option under Media Widget) that supports all common RSS formats.


We’d like to thank all our customers and all the individual users who use our service. Special thanks to those of you who took the time to report bugs and other glitches that help us squash the trickiest bugs.

We hope you had a great year and we wish you spectacular 2016! Happy new year from the Papyrs team!

Papyrs updates

Here’s a quick update of some new features and improvements we’ve added in the last weeks:

Auto-complete combobox input for Choice form fields

By building forms on your intranet pages you can collect all kinds of information and process requests. One of the available form widgets is the Choice widget. This allows visitors of the page to select one or more options, depending on the type of input you choose. The Choice widget supported a select dropdown, checkboxes and radio buttons. We’ve now added support for an auto-complete combobox field. This is especially useful if you have many options which users can choose from. A list of checkboxes quickly gets unwieldy when you have more than twenty options or so to choose from. With the new auto-complete field, people can just type in one or more options they want to select.


Responsive documentation

We’re working on making Papyrs more accessible from mobile devices, and we’ll have more news on that soon. For now we’ve already updated the documentation site, which now uses a responsive design for mobile devices.


Developers – API and Single Sign On

For developers who want to integrate Papyrs with existing systems, we also have some additional functionality. First of all, the API now supports two new methods: retrieving a list of people from the People Directory, and updating existing Text widgets on a page. You can find the updated documentation at


Papyrs also offers Single Sign On integration with Google Apps and Windows networks (LDAP/Active Directory). In addition to that, we now allow developers to use Papyrs as an identity provider to other 3rd party apps. As an intranet site, Papyrs is often a logical starting place for people to start looking for all kinds of information. When other applications are integrated with Papyrs, people can now simply access those connected systems after logging in to Papyrs. The technical details for using Papyrs as SSO provider can be found at

Stay tuned for more updates soon!

Papyrs Updates & Improvements – December 2014

We can’t believe the holidays are already here, or that the year is already nearly over. Time sure flies!

Anyway, let’s get to the updates we’ve been working on recently:

Bulk permission assignment

We updated the Bulk Permission assignment page to make it easier for larger groups to manage the permissions. The big improvements are that people can now set permissions for multiple people at once (and for multiple groups), select which pages to set updates for (based on tag or category) and permissions can be easily copied from existing users.


  1. First you select with people you want to set permissions for. If you click on “Set Permissions” you’ll get a window where you can select individual people or groups to set permissions for.
  2. (optional) You can use the Filter option to choose which page permisisons you want to update. For instance only pages in a specific category or only pages with a given tag.
  3. (optional) You can use the checkboxes to the left to exclude individual pages. Uncheck the boxes and the permissions for those pages will remain unchanged.
  4. (optional) You can use the dropdown box to copy permissions from an existing user or to set a default permissions. Click on Copy to copy the permissions.
  5. Now you can select the permissions for individual pages. Select the appropriate permissions for every page from the list.
  6. Does everything look right? If so, time to save. Click “Save Permissions” and the new permisions will be saved.

Read the full documentation here: Papyrs Permission Management Help.

LDAP diagnostics & support for multiple Organizational Units

LDAP integration has a number of great benefits:

  • Adding many people to Papyrs has never been easier. It just takes two clicks. All their contact information (including name, email address, phone number) will be synchronized automatically so you don’t have to fill out the contact information twice.
  • Users can log in without a username or password, so there’s nothing to forget. For as long as their computers are trusted by the Domain Controller (which is entirely under your control) they can access Papyrs and otherwise they’ll be shut out.
  • Single Sign-On greatly improves adoption and intranet engagement rates. An intranet that isn’t in active use reaches only a fraction of its true potential.
    You can keep inviting guests and other external users. Papyrs can mix and match different login systems for different users. You can even use Papyrs for Google Apps and Papyrs with Integrated Windows Authentication side by side.
  • Extra Secure connection. When people don’t need a username and password to log in then you won’t have to worry about people being careless with their passwords. And communication between Papyrs and the Windows Domain server supports strong (online banking grade) encryption.

However, up till now setting up the connection between the Active Directory server and Papyrs was more difficult than it needed to be. So we created an LDAP diagnostics page where people can see if the connection is working correct and if not, which steps have to be taken to get the integration working.

In addition we’ve made it easier to have Papyrs connect to multiple Active Directory servers or multiple groups (Organizational Units).


You can read the complete details on Papyrs integration with Activity Directory in the Active Directory help page

Code Widget

Sharing fragments of programming code (HTML, Javascript, Python, etc) on Papyrs pages works much better now thanks to our Code Widget. It has automatic syntax highlighting, indentation and it uses fixed-width fonts that look good on every browser. So when you want to share some code, now it’s a breeze:


And the code right on the page:


For the details see the Papyrs Code Snippet Widget documentation.

Performance improvements

Papyrs is noticeably faster now, especially for accounts with many users and many pages. Naturally, there’s still more work to be done, because Papyrs can never be fast enough.


We wish you all happy holidays, and thanks for reading!

Papyrs Updates & Improvements – November 2014

Another quick update with some new features and improvements we’ve been adding to Papyrs recently:

Navigation Widget — Show recent pages

The navigation widget allows you to add dynamic navigation to other pages, categories and users on your pages. One of the options is to show all pages in a certain category or with a given tag. Another option is to only show recent pages; the 10 most recently updated pages, for example. Some of you were looking for the combination of those two: showing the newest pages within a certain category or tag. This is very useful if you’re creating news or blog post pages, for example, storing them all in a category like “News”, and then want to show a list of the latest news pages on the homepage. With this new update that’s now possible, and you can find the new option in the page navigation dialog:


Paste tables

Although this one is not very visible, it will hopefully save you some time when you need to copy data from another table to your Papyrs page. When you’ve copied table data to your clipboard, insert a table widget on your Papyrs page, and then paste (Ctrl/Cmd+V). For example, copying a table on world languages from Wikipedia:


Improved uploading files from Google Drive

If you’re using Papyrs for Google Apps, you might have noticed we improved the file picker when attaching files from your domain’s Google Drive to Papyrs.

When you add an Attachment to the page, select from Google Apps…


Like before, you can now search for files to add to your page. The new option is to browse your files using Google Drive’s new file picker. Click “Browse Google Apps files…” and you can browse and select the file (or multiple files, using Ctrl+click). You can also navigate Drive folders in the new file browser, making it easier to find the file you’re looking for.


Notifications on updated form entries

If you subscribed to notifications for a form page, Papyrs sends out a notification when a new form is submitted. With this new update, Papyrs also sends out a notification when a form entry (which you can access) is updated. For example, when someone corrects a form entry, you’ll get a notification like this:



We’ve also been working on many other improvements behind the scenes, like performance updates for larger pages. We hope you’ll like these updates and we’ll have some more visible updates to share with you again soon!

Thanks for using Papyrs!

How CentricDigital is using Papyrs to boost productivity

We recently talked with CentricDigital about their fast growth, their challenges, and how Papyrs helps them improve productivity.


Centric Digital is a digital transformation company that reshapes business models and customer experiences to help traditional businesses grow in an increasingly digital society. Recently ranked #34 on the Inc 500 and named fastest growing company in New York City by Inc. Magazine, Centric Digital fuses management consulting rigor, digital acumen and startup creativity to raise the bar in digital solutions and services. Headquartered in New York, Centric Digital has 160+ team members in the US and worldwide including Argentina, Australia, Hungary and India.


It was hard to communicate across teams and to host internal documents and announcements. Because of Centric Digital’s tiered structure of employees, freelancers and contractor roles, they needed a system to deliver customized messages and information to select individuals. With new contractors or employees joining the company regularly, it’s important to manage access to the information easily.

“We needed a one stop solution for all company wide information/policy/procedures/processes that could also be accessed by new employees, rather than depending on emails that would vanish after being sent,” says Brian Manning, President & Chief Digital Officer at Centric Digital. In order to meet this challenge, Centric Digital started looking for a cloud based solution.


“Papyrs is used as our all encompassing intranet, replacing the needs for employee manuals, process documentation, on-boarding processes, company information, etc.”, says Manning. “Customizing and building our own forms and documents allows for consistent branding across all internal communications.”

Read the full case study here (PDF)

(Also interested in sharing your story in a case study? Let us know!.)