Category Archives: New Features

Checklists updates

One the widget types you can add to your Papyrs intranet pages is the Checklist widget. This way you can create workflow documents, checklist based manuals or simply create pages with tasks for team members.

Today we’re releasing a small update allowing you to move checklist items between different lists on your page. Simply start dragging an item by clicking on the dotted drag handler to the left and drop it on any other list. Here’s an example of how that works:

Move tasks between Checklists

Like the example in the screenshot above, this can be very useful in case you want to drag tasks between users, for example. Or perhaps you want to include a Kanban-like board on your document where the items can be dragged between different stages. We use it to keep track of ideas and upcoming projects, for example, picking items of the list as we finish our pending tasklist.

checklist-intranet-kanban

Version history makes it easy to see what tasks were moved or added:

checklist-task-move-edit-versions

Edit Conflict Warnings

When working with multiple people on your intranet site you may run into situations where somebody else is editing the page you want to work on. Now Papyrs lets people know so you don’t accidentally overwrite other people’s changes:

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If you’re viewing a page while somebody else saves a new version you’ll get a message about that too:

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Finally, if you have the Papyrs editor open in two browser windows Papyrs will now let you know as well so you don’t overwrite your own changes by accident. This is not a big feature, but if you ever run into edit conflicts, you’ll be glad it’s there!

Permissions and Administrators

Although some information is relevant for everyone in the company, page permissions make it easy to only share certain information with a specific group of people. Next to restricting access to content, each user has a role which determines access to global features, such as account settings or the people directory.

The three role levels are: Normal user, Limited user, and Administrator. Normal users (the default) can view pages they have access to, but not change any site settings like theming, the menu bar or invite/remove users. Limited users are similar but have additional restrictions such as not being able to create pages or view the people directory, which can be useful when inviting contractors or clients to the intranet. Administrators can always access and change everything.

Administrators can change roles from the People directory:

people2-settings-edit-role

You can also specify the user’s role when inviting them to the intranet. As we noticed some people were missing features because they had been invited as Normal users (when they should have been an Administrator), we’ve also made it easier to request Administrator access when trying to access a setting that’s not available:

request-administrator-rights-intranet

Best Wishes for 2018

Today we released two small updates to Papyrs.

1. High resolution (retina) logos

The quality of LCD displays has increased so much in the past couple of years. More pixels. Better color reproduction. Better viewing angles. Brighter whites and blacker blacks. A while ago we updated Papyrs to take advantage of high resolution (high DPI) screens to make the icons and graphics nice and crisp. One thing remained on the to-do list though: updating the way your site logo is displayed in Papyrs on high resolution screens. We just went ahead and added support for high resolution (retina) site logos. And the best thing is, if you’re already using Papyrs you don’t even have to do anything — your site logo should just appear sharper when viewed on a high resolution display. And for those who read this who aren’t using Papyrs yet, why not give it a try? We have a free trial.

2. High resolution (retina) profile pictures

Especially in the People Directory it can be difficult to recognize people by their photos, because the pictures are so small. Having crisp, high resolution, images makes a big difference here. And we updated the images in the Papyrs Activity Feed as well. High resolution profile pictures will only be used for images set from this point on. Existing profile pictures are left unchanged.

Fin 2017

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And just like that, another year has come to an end. Went by so fast. Best wishes to all from the Papyrs team, and a big thanks for using Papyrs!

Template pages and default template

To create a new page in Papyrs, simply click the New Page button, fill in a name and start adding content.

You can start with a blank page and customize each page individually when you create it, or use templates if you often want to make the same kind of additions or changes to certain types of pages. For example, you could create a template with a three-column layout and author details in the sidebar for pages with news, a form page template always starting with a description and a date form field, or perhaps each wiki-like document should contain a table of contents.

create-new-page-from-default-template

Adding templates you can reuse later on works just like creating normal pages. When your template is finished, go to its Page > Page Settings screen, click Show more settings, and then enable the Available as template option. The next time you click the New Page button, you can click select a template to start your new page with the same contents, layout, and settings as that template page.

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Today we’re adding an option to the Page Settings screen to mark a page as the default template. When this option is enabled, everyone who can access that template will automatically use it when they click New Page. This way you change what a default new page in Papyrs should look like.

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— December, 2017