Adding Files from G Suite

The Attachment widget in Papyrs can be used to upload files to pages, like PDFs, Office documents or anything else you want to share with co-workers. You can upload files directly from your computer with drag&drop. For those of you using Papyrs together with G Suite, we wanted to share a quick update to the Attachment widget: next to files from your PC and Google Drive, you can now also add files from Team Drives. Just edit a page, add an Attachment widget, select the From G Suite Drives tab, and click Browse files.

Emoji and Icons in Papyrs

Icons are a great way to make navigation easier and make your pages look nicer. You can use them in places like headings and the menu bar.

headings-icons-example

The icons will automatically show in the color of your theme to match your site’s branding.

menubar-icons-example

Next to icons, it’s now also possible to use emojis everywhere in Papyrs. You can use them in pages and comments, for example.

On mobile devices, simply use the keyboard:

iphone-example-emoji-intranet

On macOS, you can bring up the emoji keyboard with the shortcut Control+Command (⌘)+Space. On Windows, press Win + . (period) to bring up the emoji keyboard when editing.

emoji-intranet-page-keyboard

You can even use them in usernames. For example, one of our users on the site is a bot integrating with other software which automatically posts new updates (using the API):

bots-username-api

Read-only forms and a video widget

Today we launched two new features for Papyrs.

Read-only Papyrs Forms

Like most features in Papyrs, you can use the permission system to restrict user access. For some forms regular users should be able to view records submitted by other people but not edit them. Or maybe users should only be able to view the forms they submitted themselves. Or maybe users should not be allowed to view any form records at all.

form_permissions
Form access permissions can be set by clicking “change form properties” below the Form Submit button

When a user is allowed to view a form record but not edit it, there are now two view options: 1) the reports view and 2) the read-only form view.

form_list_view
In the reports view you can get a list of all form records matching your search criteria (who created it/when was it created/what form fields are selected)

form_ro_view
In the read-only view users who are not allowed to make changes can still view a form record the way it was originally filled out.

Video widget

Today you can add videos directly on your Papyrs site. This is in addition to the previous video options: you can still add videos to Papyrs pages using the YouTube widget and videos from other platforms (like Vimeo) can also still be embedded onto Papyrs pages. Now there are two new ways to add videos to your intranet site: using the Papyrs Video widget and as attachments to Feed and Discuss comments.

video_feed
When mpeg 4 videos (*.mp4) are added as attachments to comments a video player will show automatically.

Of course the videos will play on your mobile device as well:

mobile_video

When you add a Media/Widget to a Papyrs page you’ll now see a new Video icon show up on the “Social Media” tab (we’re going to find a better place for the video widget soon). Here you can upload a video directly onto your Papyrs page:

media_widget_video

That’s it for today. Thanks for reading and have a great weekend!

March updates

One of the additions we’ve added this month is a Breadcrumb Navigation widget. Breadcrumb links are a quick way of showing the location of a page. Because it shows the hierarchy of categories, you can also use it to quickly jump to any of the related categories, and browse any of the pages there. As an example, it looks like this:

breadcrumbs-example

You can add it to a page by dragging a Navigation widget to your page, and then selecting Breadcrumb navigation.

We’ve also made some additions to the API, allowing developers who are building integrations to customize permission and notification settings when programmatically creating pages (documentation for developers).

Checklists updates

One the widget types you can add to your Papyrs intranet pages is the Checklist widget. This way you can create workflow documents, checklist based manuals or simply create pages with tasks for team members.

Today we’re releasing a small update allowing you to move checklist items between different lists on your page. Simply start dragging an item by clicking on the dotted drag handler to the left and drop it on any other list. Here’s an example of how that works:

Move tasks between Checklists

Like the example in the screenshot above, this can be very useful in case you want to drag tasks between users, for example. Or perhaps you want to include a Kanban-like board on your document where the items can be dragged between different stages. We use it to keep track of ideas and upcoming projects, for example, picking items of the list as we finish our pending tasklist.

checklist-intranet-kanban

Version history makes it easy to see what tasks were moved or added:

checklist-task-move-edit-versions