Author Archives: wim

Adding Files from G Suite

The Attachment widget in Papyrs can be used to upload files to pages, like PDFs, Office documents or anything else you want to share with co-workers. You can upload files directly from your computer with drag&drop. For those of you using Papyrs together with G Suite, we wanted to share a quick update to the Attachment widget: next to files from your PC and Google Drive, you can now also add files from Team Drives. Just edit a page, add an Attachment widget, select the From G Suite Drives tab, and click Browse files.

Emoji and Icons in Papyrs

Icons are a great way to make navigation easier and make your pages look nicer. You can use them in places like headings and the menu bar.


The icons will automatically show in the color of your theme to match your site’s branding.


Next to icons, it’s now also possible to use emojis everywhere in Papyrs. You can use them in pages and comments, for example.

On mobile devices, simply use the keyboard:


On macOS, you can bring up the emoji keyboard with the shortcut Control+Command (⌘)+Space. On Windows, press Win + . (period) to bring up the emoji keyboard when editing.


You can even use them in usernames. For example, one of our users on the site is a bot integrating with other software which automatically posts new updates (using the API):


March updates

One of the additions we’ve added this month is a Breadcrumb Navigation widget. Breadcrumb links are a quick way of showing the location of a page. Because it shows the hierarchy of categories, you can also use it to quickly jump to any of the related categories, and browse any of the pages there. As an example, it looks like this:


You can add it to a page by dragging a Navigation widget to your page, and then selecting Breadcrumb navigation.

We’ve also made some additions to the API, allowing developers who are building integrations to customize permission and notification settings when programmatically creating pages (documentation for developers).

Checklists updates

One the widget types you can add to your Papyrs intranet pages is the Checklist widget. This way you can create workflow documents, checklist based manuals or simply create pages with tasks for team members.

Today we’re releasing a small update allowing you to move checklist items between different lists on your page. Simply start dragging an item by clicking on the dotted drag handler to the left and drop it on any other list. Here’s an example of how that works:

Move tasks between Checklists

Like the example in the screenshot above, this can be very useful in case you want to drag tasks between users, for example. Or perhaps you want to include a Kanban-like board on your document where the items can be dragged between different stages. We use it to keep track of ideas and upcoming projects, for example, picking items of the list as we finish our pending tasklist.


Version history makes it easy to see what tasks were moved or added:


Permissions and Administrators

Although some information is relevant for everyone in the company, page permissions make it easy to only share certain information with a specific group of people. Next to restricting access to content, each user has a role which determines access to global features, such as account settings or the people directory.

The three role levels are: Normal user, Limited user, and Administrator. Normal users (the default) can view pages they have access to, but not change any site settings like theming, the menu bar or invite/remove users. Limited users are similar but have additional restrictions such as not being able to create pages or view the people directory, which can be useful when inviting contractors or clients to the intranet. Administrators can always access and change everything.

Administrators can change roles from the People directory:


You can also specify the user’s role when inviting them to the intranet. As we noticed some people were missing features because they had been invited as Normal users (when they should have been an Administrator), we’ve also made it easier to request Administrator access when trying to access a setting that’s not available: