One the widget types you can add to your Papyrs intranet pages is the Checklist widget. This way you can create workflow documents, checklist based manuals or simply create pages with tasks for team members.
Today we’re releasing a small update allowing you to move checklist items between different lists on your page. Simply start dragging an item by clicking on the dotted drag handler to the left and drop it on any other list. Here’s an example of how that works:
Like the example in the screenshot above, this can be very useful in case you want to drag tasks between users, for example. Or perhaps you want to include a Kanban-like board on your document where the items can be dragged between different stages. We use it to keep track of ideas and upcoming projects, for example, picking items of the list as we finish our pending tasklist.
Version history makes it easy to see what tasks were moved or added:
Although some information is relevant for everyone in the company, page permissions make it easy to only share certain information with a specific group of people. Next to restricting access to content, each user has a role which determines access to global features, such as account settings or the people directory.
The three role levels are: Normal user, Limited user, and Administrator. Normal users (the default) can view pages they have access to, but not change any site settings like theming, the menu bar or invite/remove users. Limited users are similar but have additional restrictions such as not being able to create pages or view the people directory, which can be useful when inviting contractors or clients to the intranet. Administrators can always access and change everything.
Administrators can change roles from the People directory:
You can also specify the user’s role when inviting them to the intranet. As we noticed some people were missing features because they had been invited as Normal users (when they should have been an Administrator), we’ve also made it easier to request Administrator access when trying to access a setting that’s not available:
To create a new page in Papyrs, simply click the New Page button, fill in a name and start adding content.
You can start with a blank page and customize each page individually when you create it, or use templates if you often want to make the same kind of additions or changes to certain types of pages. For example, you could create a template with a three-column layout and author details in the sidebar for pages with news, a form page template always starting with a description and a date form field, or perhaps each wiki-like document should contain a table of contents.
Adding templates you can reuse later on works just like creating normal pages. When your template is finished, go to its Page > Page Settings screen, click Show more settings, and then enable the Available as template option. The next time you click the New Page button, you can click select a template to start your new page with the same contents, layout, and settings as that template page.
Today we’re adding an option to the Page Settings screen to mark a page as the default template. When this option is enabled, everyone who can access that template will automatically use it when they click New Page. This way you change what a default new page in Papyrs should look like.
— December, 2017
Most pages in Papyrs contain important information, news, links, comments and files you wish to share within your organization. Other useful elements you can add to pages include interactive online form widgets to collect information and process requests.
Adding a form on a page is as simple as adding a picture: in the editor, just drag&drop the form elements on your page. One of the available form widgets is called the Form User widget. It allows people to select someone from your company as part of filling out the form. For example, someone could select their manager when filling out a travel expense reimbursement form:
Sometimes people should only be able to pick from a specific group of users, like Managers in this example. We’ve just added an extra option to the Form User widget which makes this possible: just edit the widget, and select the group filter from the “Allow selection from” option:
Heading widgets are useful to split longer pages up in different sections. Each heading on a page in Papyrs will automatically get its own link, so you can link directly to that particular section.
One way to add links to headings of different sections on your page is to add a Table of Contents. To do this, edit the page, drag a Navigation widget to your page, and select Table of Contents. The Table of Contents will automatically add (and update) links to all headings on your page.
You might also want to add a link from one page to a particular section on another page. To find the hyperlink of the section you want to link to, simply click on its heading. After clicking on a heading, the URL in the address bar will change to the address of the heading, and you can simply copy & paste.