We can’t believe the holidays are already here, or that the year is already nearly over. Time sure flies!

Anyway, let’s get to the updates we’ve been working on recently:

Bulk permission assignment

We updated the Bulk Permission assignment page to make it easier for larger groups to manage the permissions. The big improvements are that people can now set permissions for multiple people at once (and for multiple groups), select which pages to set updates for (based on tag or category) and permissions can be easily copied from existing users.

1. First you select with people you want to set permissions for. If you click on “Set Permissions” you’ll get a window where you can select individual people or groups to set permissions for.
2. (optional) You can use the Filter option to choose which page permisisons you want to update. For instance only pages in a specific category or only pages with a given tag.
3. (optional) You can use the checkboxes to the left to exclude individual pages. Uncheck the boxes and the permissions for those pages will remain unchanged.
4. (optional) You can use the dropdown box to copy permissions from an existing user or to set a default permissions. Click on Copy to copy the permissions.
5. Now you can select the permissions for individual pages. Select the appropriate permissions for every page from the list.
6. Does everything look right? If so, time to save. Click “Save Permissions” and the new permisions will be saved.

Read the full documentation here: Papyrs Permission Management Help.

LDAP diagnostics & support for multiple Organizational Units

LDAP integration has a number of great benefits:

• Adding many people to Papyrs has never been easier. It just takes two clicks. All their contact information (including name, email address, phone number) will be synchronized automatically so you don’t have to fill out the contact information twice.
• Users can log in without a username or password, so there’s nothing to forget. For as long as their computers are trusted by the Domain Controller (which is entirely under your control) they can access Papyrs and otherwise they’ll be shut out.
• Single Sign-On greatly improves adoption and intranet engagement rates. An intranet that isn’t in active use reaches only a fraction of its true potential.
  You can keep inviting guests and other external users. Papyrs can mix and match different login systems for different users. You can even use Papyrs for Google Apps and Papyrs with Integrated Windows Authentication side by side.
• Extra Secure connection. When people don’t need a username and password to log in then you won’t have to worry about people being careless with their passwords. And communication between Papyrs and the Windows Domain server supports strong (online banking grade) encryption.

However, up till now setting up the connection between the Active Directory server and Papyrs was more difficult than it needed to be. So we created an LDAP diagnostics page where people can see if the connection is working correct and if not, which steps have to be taken to get the integration working.

In addition we’ve made it easier to have Papyrs connect to multiple Active Directory servers or multiple groups (Organizational Units).

You can read the complete details on Papyrs integration with Activity Directory in the Active Directory help page

Code Widget

Sharing fragments of programming code (HTML, Javascript, Python, etc) on Papyrs pages works much better now thanks to our Code Widget. It has automatic syntax highlighting, indentation and it uses fixed-width fonts that look good on every browser. So when you want to share some code, now it’s a breeze:

And the code right on the page:

For the details see the Papyrs Code Snippet Widget documentation.

Performance improvements

Papyrs is noticeably faster now, especially for accounts with many users and many pages. Naturally, there’s still more work to be done, because Papyrs can never be fast enough.

More

We wish you all happy holidays, and thanks for reading!

Next to the Activity Stream, Email notifications is a handy features to keep up to date of the activity in your intranet. When you’re subscribed to email updates for a page, you’ll automatically receive an email when it is updated, or when a new comment or form is submitted. When you’re subscribed to many pages though, the amount of notification emails can sometimes become quite overwhelming. If you like to receive notification updates, but find you’re getting too many emails, this new feature is for you.

Today we’re releasing a new feature: email digests. Once you turn on email digests, rather than receiving a new email for every update, you’ll receive a daily summary of all notifications. Like before, you can subscribe to just the pages you’re interested in, and all updates for those pages will be included in the digest email.

You can turn the daily digest emails on or off under Settings > Notifications > Enable daily digest emails.

To keep the digest emails shorter, the full details of changes to a page are not shown. You can still quickly access the changes with the direct view changes link, showing you the changes like before:

Hope you like this new feature, more coming soon!

Today we’re relasing a big update to forms. The form results page has been completely redesigned, and now allows you to view your form records in different views. By default, records are shown in a table, like before. The table view has been updated and the columns can now be resized. Using the new view settings (View & Reports > Change view defaults), you can also hide the columns you don’t need. Next to the table and list view, we’ve also added two new record views: thumbnail and calendar view.

Creating reports and filtering form records also became easier: in the filter panel (View & Reports > Show filters), you can now select filters and immediately see the matching records, without having to create a new report first.

We’ve also added pagination, to make it easier to browse forms with many records.

Finally, we’ve also introduced a new option to turn forms into more complete web apps, which we call Apps mode. When Apps mode is enabled, a new page is automatically created when a new form is submitted, using the form page as a template. This way each record can be viewed on a separate page. Like any other page, you can then add additional widgets such as related documents or a discussion to each page in the app. This is especially useful if you want to organize information with a certain structure, but need the flexibility to add related information later on. For example, you could create a form to create contacts, described by a number of fields (a name, an address, and so on). With app mode enabled, when a new contact form is submitted, a new contact page is created, based on the form template. You can then add related information, files, discussions and other widgets to the contact page. You can find more information and a demo video at Papyrs Apps.

Another quick update today: we’ve now added the ability to quickly move pages between categories, as well as moving categories themselves.

To reorganize your pages and categories, go to the Pages overview, and select By Category. You’ll now find a little drag handle on the right side of each page. To move a page to another category, just drag the page by its handle, and drop it on one of the categories in the category tree on the left. Note that users can only move a page if they are the creator of the page, or an administrator.

We’ve also made it easier to quickly re-arrange your category structure, without having to change the category for each page individually. In the Pages – By Category overview, click the “move categories” link (note that this option is only available for administrators). You can now drag a category in the category tree, and drop it onto another category. For example, we can move the “HR Forms” category to the “Employees” category: all pages and sub-categories of HR Forms are now moved to Employees.

We hope you like the new feature, more soon!

Today we’re introducing another way to organize your pages: tags. With categories you can already hierarchically structure your pages, just like folders on your PC or Mac. Sometimes however, you might want to group, search and browse pages by additional keywords. This is where tags come in. You can assign multiple tags to each page, so that allows you to browse and find pages by all kinds of keywords. For example, you could add tags to describe some status, responsibility, status, type of document, and so on.

To add tags to a page, go the page’s Page Settings, and click the add tags link:

Just enter a list of tags, separated by commas, or select existing tags from the dropdown menu.

You can browse tags by pages under the Pages Overview:

Administrators can also delete and rename tags. Note: unlike categories, which are only visible if a user has access to at least one of its pages, all tags are visible to all users in your team. As always, the pages within the tags are of course only visible to people who can access them.

Just like categories, you can also pin a collection of pages with a certain tag to the menu bar. Just go the menu editor, and add a Tag Menu.

We hope you like the new tags feature, more is coming soon!