Category Archives: New Features

Papyrs Real Time Activity Stream

Today we’re introducing a couple of improvements to the Activity Stream.

feed

The most important change is that the Activity Stream is has become real time. What does this mean? It means that whenever posts a comment, submits a form, creates or updates a page the activity feed will get updated immediately! This includes discussions on pages that use the Discuss widget. This means you can finally have real-time conversations on Papyrs!

When the real time feed is working you should see a green light next on the Feed page (number 1. in the screenshot). If you don’t see the green light (even after refreshing the feed page) then your browser doesn’t support real time notifications.

We also added yellow envelope icons next to the groups on the right hand side of the activity feed. Click those icons to toggle whether you want to receive email notifications for activity in that group (number 2. in the screenshot).

Finally, new activity gets highlighted in the feed so you can easily recognize which items are new. New items have a brightly colored bar to on their left side (number 3. in the screenshot). The color of the bar depends on on your site’s Theme settings.

That’s it for now. Thanks for reading!

Requirements: A recent version of Chrome, Safari (Mac or iOS), Firefox, or Microsoft Edge.

Major Papyrs Update!

2016-05-31 18_25_23-Easy Company Intranet & Wiki Software _ Papyrs

We’ve just launched a major new version of Papyrs, with a complete overhaul of the visual appearance and a ton of new features (including the highly anticipated responsive version for mobile devices).

  • The upgrade is available today for all customers (at no charge)
  • Customers can upgrade to the new version by navigating to Settings > Theme. If the new version isn’t to your taste you can simply switch back.

    Read all about this update here

Papyrs in 2015

2015 was a great year for Papyrs. We did a lot of work to improve performance and to make the Papyrs back end rock solid and faster than ever. This investment paid off. We didn’t have any unscheduled downtime this year our service was available 99.99% of the time, despite upgrades, software improvements, and the occasional hardware failure. More and more companies rely on Papyrs every day, so this is a result we’re definitely proud of.

To close out the year we’re announcing a couple of new features that we’ve recently rolled out:

Bulk change email notifications

With Papyrs you can subscribe to email notifications for each individual page. This way your email inbox doesn’t get flooded with emails updates about pages you don’t care about. You can subscribe or unsubscribe to a page with a click. Easy enough. However, when you want to change your email notification preferences for a hundred or a thousand pages having to change your preferences one by one takes a long time. So now there’s a single place where you can subscribe and unsubscribe for every page on your site in one go:

notification_bulk_1

Just check or check the boxes next to the pages you want to get email updates for and hit save at the bottom.

notification_bulk_2

Administrators can also change the email notification preferences of other people in their team. Just impersonate the user and visit their email notification settings page.

iFrame/Media widget and 3rd party widget improvements

  • Custom iFrame widgets can now go full screen. Handy if you embedded Vimeo or YouTube videos onto your pages.
  • You can now have use variables g_user and g_email in your iFrame widgets

For example you can do something like this to create a link that contains the user’s email address and name. Handy when you want to integrate with 3rd party applications:

<a target='_parent' class='yourbutton'/>

<script>
$('a.yourbutton')
  .attr('href', "#" + encodeURIComponent(g_email))
  .text('This button is for ' + g_user);
</script>

Active Directory just-in-time synchronization

Papyrs synchronizes every night with the Active Directory server to get the most up-to-date user information. This means that when a newly user is added to the directory they may not be able to log in to Papyrs yet, because Papyrs doesn’t know the user exists. We improved this: Papyrs now checks with the Active Directory server to see if there are new users during the login process.

Anonymous forms

You can now configure Papyrs Forms to be anonymous.

workflow_edit

Just check the box labeled Make form submissions anonymous in the Form properties window. This is great for handling sensitive complaints and reports, where people may only be willing to fill out the form on condition of anonymity.

New RSS widget

Our old RSS widget relied on Google’s Feed API service, which sadly got discontinued last month. Papyrs now has a new RSS widget (still found as an option under Media Widget) that supports all common RSS formats.

Thanks!

We’d like to thank all our customers and all the individual users who use our service. Special thanks to those of you who took the time to report bugs and other glitches that help us squash the trickiest bugs.

We hope you had a great year and we wish you spectacular 2016! Happy new year from the Papyrs team!

Papyrs Updates & Improvements – December 2014

We can’t believe the holidays are already here, or that the year is already nearly over. Time sure flies!

Anyway, let’s get to the updates we’ve been working on recently:

Bulk permission assignment

We updated the Bulk Permission assignment page to make it easier for larger groups to manage the permissions. The big improvements are that people can now set permissions for multiple people at once (and for multiple groups), select which pages to set updates for (based on tag or category) and permissions can be easily copied from existing users.

bulkperms

  1. First you select with people you want to set permissions for. If you click on “Set Permissions” you’ll get a window where you can select individual people or groups to set permissions for.
  2. (optional) You can use the Filter option to choose which page permisisons you want to update. For instance only pages in a specific category or only pages with a given tag.
  3. (optional) You can use the checkboxes to the left to exclude individual pages. Uncheck the boxes and the permissions for those pages will remain unchanged.
  4. (optional) You can use the dropdown box to copy permissions from an existing user or to set a default permissions. Click on Copy to copy the permissions.
  5. Now you can select the permissions for individual pages. Select the appropriate permissions for every page from the list.
  6. Does everything look right? If so, time to save. Click “Save Permissions” and the new permisions will be saved.

Read the full documentation here: Papyrs Permission Management Help.

LDAP diagnostics & support for multiple Organizational Units

LDAP integration has a number of great benefits:

  • Adding many people to Papyrs has never been easier. It just takes two clicks. All their contact information (including name, email address, phone number) will be synchronized automatically so you don’t have to fill out the contact information twice.
  • Users can log in without a username or password, so there’s nothing to forget. For as long as their computers are trusted by the Domain Controller (which is entirely under your control) they can access Papyrs and otherwise they’ll be shut out.
  • Single Sign-On greatly improves adoption and intranet engagement rates. An intranet that isn’t in active use reaches only a fraction of its true potential.
    You can keep inviting guests and other external users. Papyrs can mix and match different login systems for different users. You can even use Papyrs for Google Apps and Papyrs with Integrated Windows Authentication side by side.
  • Extra Secure connection. When people don’t need a username and password to log in then you won’t have to worry about people being careless with their passwords. And communication between Papyrs and the Windows Domain server supports strong (online banking grade) encryption.

However, up till now setting up the connection between the Active Directory server and Papyrs was more difficult than it needed to be. So we created an LDAP diagnostics page where people can see if the connection is working correct and if not, which steps have to be taken to get the integration working.

In addition we’ve made it easier to have Papyrs connect to multiple Active Directory servers or multiple groups (Organizational Units).

ldap_overview

You can read the complete details on Papyrs integration with Activity Directory in the Active Directory help page

Code Widget

Sharing fragments of programming code (HTML, Javascript, Python, etc) on Papyrs pages works much better now thanks to our Code Widget. It has automatic syntax highlighting, indentation and it uses fixed-width fonts that look good on every browser. So when you want to share some code, now it’s a breeze:

code_widget

And the code right on the page:

code_widget_ex

For the details see the Papyrs Code Snippet Widget documentation.

Performance improvements

Papyrs is noticeably faster now, especially for accounts with many users and many pages. Naturally, there’s still more work to be done, because Papyrs can never be fast enough.

More

We wish you all happy holidays, and thanks for reading!

New Feature – Email Digests

Next to the Activity Stream, Email notifications is a handy features to keep up to date of the activity in your intranet. When you’re subscribed to email updates for a page, you’ll automatically receive an email when it is updated, or when a new comment or form is submitted. When you’re subscribed to many pages though, the amount of notification emails can sometimes become quite overwhelming. If you like to receive notification updates, but find you’re getting too many emails, this new feature is for you.

Today we’re releasing a new feature: email digests. Once you turn on email digests, rather than receiving a new email for every update, you’ll receive a daily summary of all notifications. Like before, you can subscribe to just the pages you’re interested in, and all updates for those pages will be included in the digest email.

You can turn the daily digest emails on or off under Settings > Notifications > Enable daily digest emails.

Digest Email

To keep the digest emails shorter, the full details of changes to a page are not shown. You can still quickly access the changes with the direct view changes link, showing you the changes like before:

Changes between page updates

Hope you like this new feature, more coming soon!

Launching Form Updates & Apps

Today we’re relasing a big update to forms. The form results page has been completely redesigned, and now allows you to view your form records in different views. By default, records are shown in a table, like before. The table view has been updated and the columns can now be resized. Using the new view settings (View & Reports > Change view defaults), you can also hide the columns you don’t need. Next to the table and list view, we’ve also added two new record views: thumbnail and calendar view.

Example - View contact records as thumbnails

Creating reports and filtering form records also became easier: in the filter panel (View & Reports > Show filters), you can now select filters and immediately see the matching records, without having to create a new report first.

Filter data and create reports

We’ve also added pagination, to make it easier to browse forms with many records.

Finally, we’ve also introduced a new option to turn forms into more complete web apps, which we call Apps mode. When Apps mode is enabled, a new page is automatically created when a new form is submitted, using the form page as a template. This way each record can be viewed on a separate page. Like any other page, you can then add additional widgets such as related documents or a discussion to each page in the app. This is especially useful if you want to organize information with a certain structure, but need the flexibility to add related information later on. For example, you could create a form to create contacts, described by a number of fields (a name, an address, and so on). With app mode enabled, when a new contact form is submitted, a new contact page is created, based on the form template. You can then add related information, files, discussions and other widgets to the contact page. You can find more information and a demo video at Papyrs Apps.

Papyrs Apps

New Feature – Move pages and categories with drag & drop

Another quick update today: we’ve now added the ability to quickly move pages between categories, as well as moving categories themselves.

Move pages

To reorganize your pages and categories, go to the Pages overview, and select By Category. You’ll now find a little drag handle on the right side of each page. To move a page to another category, just drag the page by its handle, and drop it on one of the categories in the category tree on the left. Note that users can only move a page if they are the creator of the page, or an administrator.

Move categories

We’ve also made it easier to quickly re-arrange your category structure, without having to change the category for each page individually. In the Pages – By Category overview, click the “move categories” link (note that this option is only available for administrators). You can now drag a category in the category tree, and drop it onto another category. For example, we can move the “HR Forms” category to the “Employees” category: all pages and sub-categories of HR Forms are now moved to Employees.

Moving a category - example

We hope you like the new feature, more soon!

New Feature — Tags

Today we’re introducing another way to organize your pages: tags. With categories you can already hierarchically structure your pages, just like folders on your PC or Mac. Sometimes however, you might want to group, search and browse pages by additional keywords. This is where tags come in. You can assign multiple tags to each page, so that allows you to browse and find pages by all kinds of keywords. For example, you could add tags to describe some status, responsibility, status, type of document, and so on.

To add tags to a page, go the page’s Page Settings, and click the add tags link:

Click to add tags

Just enter a list of tags, separated by commas, or select existing tags from the dropdown menu.

Edit tags

You can browse tags by pages under the Pages Overview:

Pages Overview, by Tag

Administrators can also delete and rename tags. Note: unlike categories, which are only visible if a user has access to at least one of its pages, all tags are visible to all users in your team. As always, the pages within the tags are of course only visible to people who can access them.

Just like categories, you can also pin a collection of pages with a certain tag to the menu bar. Just go the menu editor, and add a Tag Menu.

Tags menu

We hope you like the new tags feature, more is coming soon!

Papyrs – New Feature – Reply By Email

Collaboration is about communication, and at least for the time being, communication is all about email. So Papyrs sends email notifications to keep everybody in your team up to date. We send emails when a new form is submitted, when a page is modified, when people discuss something via a Discuss widget ans so forth. This is great because it allows you see what other people in your team are up to from your PC, Mac or mobile phone in a glance. We even highlight changes made to a page (it’s a huge time saver!)

Often you don’t just want to read what’s going on, you want to actively contribute to the conversation. Up till now you had to click on a link in the email that would take you to the Papyrs page. And then, on the Papyrs page you could take part in the conversation. This approach has a number of downsides:

  1. Guests and casual users of Papyrs may not want to log in just to reply to an email,
  2. or they may have forgotten their password,
  3. or they may be on a slow mobile device and therefore can’t easily get to Papyrs.

The solution — reply-by-email

So from now on you can reply to Papyrs activity notifications directly from your email client:

Hit send and in just a moment the activity feed will be updated so everybody knows you’re going to join the rest for lunch:

This happens completely automatically. Papyrs will analyse the email you send. Figure out who you’re replying to. Create a Papyrs comment in the activity stream. And finally, Papyrs will notify everybody who has elected to receive email updates with your new email message. It’s completely automated and it happens in seconds!

So collaborating with Papyrs has never been easier! You don’t have to be logged in to take advantage of this feature, because you’re already logged in to your email software. That takes care of the first problem and second problem. And since email works great on mobile phones and tablets problem 3 is also taken care of.

That’s it for today. Thanks for reading and for using Papyrs. Not using Papyrs yet? Why not give the free trial a spin?

More updates soon!

New Papyrs version: Customizable Menu Bar and more!

Today we’re launching a big version upgrade for Papyrs. An important part of storing and sharing information within your company or organization is navigation, to make sure everybody can quickly find what they’re looking for. Papyrs already had a powerful find-as-you-type search, and navigation widgets allowed you to add table of contents, links to other pages and category tree controls to a single page. We’re now launching a fully customizable global menu bar.

With the menu bar you can easily add global navigation to your Papyrs intranet site. Because the menu bar is global, you only need to create the menu once, and the navigation is automatically available from every page. This is a great way to link to pages you use frequently, but you can also add all kinds of other (external) links, or add hierarchical navigation using drop down menus.

Menu Editor
Like editing pages, we wanted to make sure everyone can build their own custom menus without the need for any technical knowledge. That means no scripts, markup codes or configuration. To make this work we built a new custom menu editor. Like the page editor, you can create your own designs by just clicking and dragging building blocks in the editor. We wanted to find the right balance between flexibility and keeping things easy to use and simple, so we introduced the following building blocks you can add to the menu bar:

  • Page Links
    link to a page
  • Links
    links to an (external) URL
  • Categories
    add a category and its pages as a dropdown menu
  • Custom Dropdown Menus
    add a dropdown menu, to which more Page Links and Links can be added
  • Internal Navigation
    add a button to access standard functionality like the All Pages overview or the Activity Stream

Links to pages and categories a user cannot access are automatically hidden.

You can access the menu editor under Settings > Menu Bar.

More Menu
By default, the new menu bar contains the same navigation buttons as the old menu buttons (Home, All Pages, Activity Stream, People Directory and Settings). Because all buttons can now be modified or removed, we’ve added the More Menu, to make sure you can always access all standard functionality. The More Menu is always the first item on the menu bar.

More Features..

We’ve also added a couple of other features over the last few weeks:

Custom Form Submission Message
You can now customize the Thank You message when someone submits a form. To change the message, edit the page (Page > Edit Page), and edit the widget with the Submit button. You can then set the message in the dialog (shown below):

Auto-save draft
If you’re working on a new draft, or editing an existing document, Papyrs will now periodically auto-save your changes to the draft. As before, when you’re done editing the draft, just click Save to publish the changes (or discard the draft to cancel the changes).

User Impersonation
If your plan comes with the Admin Console, administrators can now impersonate other users in your account. This lets administrators view pages and settings as if they were another user. This can be useful to make sure the settings are correct, or to help a user with some question. As long as a user is impersonated, all actions are performed as this user (such as posting a comment, changing settings, etc.); to exit impersonation mode click “Stop Impersonating” in the yellow top bar.

More Theme options
Some extra theming options were added to the Theme Settings page:

  • Background Image
    Upload an image to use as the background image (instead of a flat background color).

  • Background & Banner Options
    When a background or banner image is set, it’s now possible to either repeat or hide the image. The “Repeat” option will horizontally and vertically repeat the image until it fills the banner or background area. This is especially useful if you’re using pattern images, for example. The Hide option allows you to (temporarily) not show the image, but use the background or banner background color instead.

  • Menubar Background Gradient color
    If this color is different from the menu bar background color, a gradient color is used on the menu bar (from the background color, to the background gradient color). Unfortunately old versions of Internet Explorer won’t support this, so users of those browsers will just see the menu bar background color.

We hope you like all the new features!