New permission settings and group features

Today we’re launching an update which adds several new features and simplifies permission settings and creating new pages:

Simpler permissions

Page permissions have been simplified and reduced to three different access levels: no access, view, or edit. Other permission settings related to form record access have been moved into the form widgets, and additional options have been added.

Redesigned New Page and Page Settings dialog

We redesigned the dialog used to create new pages (or change settings of existing pages). It’s faster to load, hides options you usually don’t need, and makes it easier to select who has access. It also works much better in accounts with hundreds of users. Creates pages should be much simpler and faster now.

Redesigned Page Settings Dialog

Support for adding people to multiple groups

Before today’s update, people were member of one group. In many cases though people needed to be part of different groups, like Paris Office and Sales, or Houston HQ and R&D. You can now (re)assign people to multiple groups from the People Directory (click on a user and select Set Groups). Assigning people to multiple groups makes it easier to browse people in the directory, assign permissions, or have conversations with groups of people on the Activity Stream.

Template pages

The Create new Page dialog now also includes an option to select an existing template. When selecting a template, the new page will start out with the same permissions and content as the template page. This is similar to how the Copy Page feature works, but now makes this option available in a logical place: the dialog when creating a page. Pages can be made available as a template from the Page > Page Settings dialog.


Note for existing accounts:
The new features are now available to all new accounts. Unlike most new features though, these updates are not automatically enabled for existing accounts, as they might change existing permissions. Instead, we can manually enable these new features for your account by request.

Image Gallery in Activity Feed

Just a quick Monday-morning update. If you click on image thumbnails on the activity stream you’ll now get an Image Gallery.

gallery1

The Image Gallery looks something like this:

gallery2

The image gallery is touch-enabled and works on mobile devices. You can still download images by clicking on the filename at the bottom of each image or by right-clicking and choosing “save link as”. If you add a mix of documents and images as attachments to a comment, only the images will appear in the gallery, the other files will be available for download as before.

Integration and Single Sign on with Slack

Already using Slack, and want to use Papyrs as a wiki/intranet site for your Slack team? With the Papyrs for Slack app you can easily search your (wiki) pages and post new notes right from Slack using the /papyrs command. You’ll also be able to use Single Sign On and log in to Papyrs directly with your Slack account.

Read more at Papyrs – A Wiki for Slack.

Search your Papyrs wiki/intranet from Slack:

Post notes with links back to the conversation:

Single Sign On:

Papyrs Real Time Activity Stream

Today we’re introducing a couple of improvements to the Activity Stream.

feed

The most important change is that the Activity Stream is has become real time. What does this mean? It means that whenever posts a comment, submits a form, creates or updates a page the activity feed will get updated immediately! This includes discussions on pages that use the Discuss widget. This means you can finally have real-time conversations on Papyrs!

When the real time feed is working you should see a green light next on the Feed page (number 1. in the screenshot). If you don’t see the green light (even after refreshing the feed page) then your browser doesn’t support real time notifications.

We also added yellow envelope icons next to the groups on the right hand side of the activity feed. Click those icons to toggle whether you want to receive email notifications for activity in that group (number 2. in the screenshot).

Finally, new activity gets highlighted in the feed so you can easily recognize which items are new. New items have a brightly colored bar to on their left side (number 3. in the screenshot). The color of the bar depends on on your site’s Theme settings.

That’s it for now. Thanks for reading!

Requirements: A recent version of Chrome, Safari (Mac or iOS), Firefox, or Microsoft Edge.

Two-factor Authentication in Papyrs

Today we introduced two-factor authentication which you can enable for extra security. With two-factor authentication two different things (factors) are required to log in: something you know (your password) and something you have (your phone).

So when two-factor authentication is enabled you can no longer log in just by entering your password, you will also need to enter a time-based security code from your phone.

Apps
Our implementation is compatible with OTP apps such as:

  • Google Authenticator for iOS,
  • Google Authenticator for Android, and
  • Microsoft Authenticator for Windows Phone

Papyrs usesĀ Time based One Time Password (TOTP).

Enabling two-factor authentication

1. Go to Settings > General. Then Select “Enable two-factor authentication”.

Two-Factor Authentication in Settings

2. Enter your password and scan the QR code in your OTP smartphone App.

Two-Factor Authentication Scan QR code

3. Enter your OTP security code from your smartphone app.

Two-Factor Enabled

4. Success! Two-factor authentication is now enabled.

That’s it for this update. More coming soon!