Author Archives: wim

New permission settings and group features

Today we’re launching an update which adds several new features and simplifies permission settings and creating new pages:

Simpler permissions

Page permissions have been simplified and reduced to three different access levels: no access, view, or edit. Other permission settings related to form record access have been moved into the form widgets, and additional options have been added.

Redesigned New Page and Page Settings dialog

We redesigned the dialog used to create new pages (or change settings of existing pages). It’s faster to load, hides options you usually don’t need, and makes it easier to select who has access. It also works much better in accounts with hundreds of users. Creates pages should be much simpler and faster now.

Redesigned Page Settings Dialog

Support for adding people to multiple groups

Before today’s update, people were member of one group. In many cases though people needed to be part of different groups, like Paris Office and Sales, or Houston HQ and R&D. You can now (re)assign people to multiple groups from the People Directory (click on a user and select Set Groups). Assigning people to multiple groups makes it easier to browse people in the directory, assign permissions, or have conversations with groups of people on the Activity Stream.

Template pages

The Create new Page dialog now also includes an option to select an existing template. When selecting a template, the new page will start out with the same permissions and content as the template page. This is similar to how the Copy Page feature works, but now makes this option available in a logical place: the dialog when creating a page. Pages can be made available as a template from the Page > Page Settings dialog.


Note for existing accounts:
The new features are now available to all new accounts. Unlike most new features though, these updates are not automatically enabled for existing accounts, as they might change existing permissions. Instead, we can manually enable these new features for your account by request.

Integration and Single Sign on with Slack

Already using Slack, and want to use Papyrs as a wiki/intranet site for your Slack team? With the Papyrs for Slack app you can easily search your (wiki) pages and post new notes right from Slack using the /papyrs command. You’ll also be able to use Single Sign On and log in to Papyrs directly with your Slack account.

Read more at Papyrs – A Wiki for Slack.

Search your Papyrs wiki/intranet from Slack:

Post notes with links back to the conversation:

Single Sign On:

Papyrs updates

Here’s a quick update of some new features and improvements we’ve added in the last weeks:

Auto-complete combobox input for Choice form fields

By building forms on your intranet pages you can collect all kinds of information and process requests. One of the available form widgets is the Choice widget. This allows visitors of the page to select one or more options, depending on the type of input you choose. The Choice widget supported a select dropdown, checkboxes and radio buttons. We’ve now added support for an auto-complete combobox field. This is especially useful if you have many options which users can choose from. A list of checkboxes quickly gets unwieldy when you have more than twenty options or so to choose from. With the new auto-complete field, people can just type in one or more options they want to select.

select-multiple-items

Responsive documentation

We’re working on making Papyrs more accessible from mobile devices, and we’ll have more news on that soon. For now we’ve already updated the documentation site, which now uses a responsive design for mobile devices.

mobile-docs

Developers – API and Single Sign On

For developers who want to integrate Papyrs with existing systems, we also have some additional functionality. First of all, the API now supports two new methods: retrieving a list of people from the People Directory, and updating existing Text widgets on a page. You can find the updated documentation at http://papyrs.com/docs/api/.

sso-login

Papyrs also offers Single Sign On integration with Google Apps and Windows networks (LDAP/Active Directory). In addition to that, we now allow developers to use Papyrs as an identity provider to other 3rd party apps. As an intranet site, Papyrs is often a logical starting place for people to start looking for all kinds of information. When other applications are integrated with Papyrs, people can now simply access those connected systems after logging in to Papyrs. The technical details for using Papyrs as SSO provider can be found at http://papyrs.com/docs/single-sign-on/.

Stay tuned for more updates soon!

Papyrs Updates & Improvements – November 2014

Another quick update with some new features and improvements we’ve been adding to Papyrs recently:

Navigation Widget — Show recent pages

The navigation widget allows you to add dynamic navigation to other pages, categories and users on your pages. One of the options is to show all pages in a certain category or with a given tag. Another option is to only show recent pages; the 10 most recently updated pages, for example. Some of you were looking for the combination of those two: showing the newest pages within a certain category or tag. This is very useful if you’re creating news or blog post pages, for example, storing them all in a category like “News”, and then want to show a list of the latest news pages on the homepage. With this new update that’s now possible, and you can find the new option in the page navigation dialog:

page-navigation-newest-only

Paste tables

Although this one is not very visible, it will hopefully save you some time when you need to copy data from another table to your Papyrs page. When you’ve copied table data to your clipboard, insert a table widget on your Papyrs page, and then paste (Ctrl/Cmd+V). For example, copying a table on world languages from Wikipedia:

table-languages3

Improved uploading files from Google Drive

If you’re using Papyrs for Google Apps, you might have noticed we improved the file picker when attaching files from your domain’s Google Drive to Papyrs.

When you add an Attachment to the page, select from Google Apps…

google-apps-attachment

Like before, you can now search for files to add to your page. The new option is to browse your files using Google Drive’s new file picker. Click “Browse Google Apps files…” and you can browse and select the file (or multiple files, using Ctrl+click). You can also navigate Drive folders in the new file browser, making it easier to find the file you’re looking for.

google-apps-attachment-picker

Notifications on updated form entries

If you subscribed to notifications for a form page, Papyrs sends out a notification when a new form is submitted. With this new update, Papyrs also sends out a notification when a form entry (which you can access) is updated. For example, when someone corrects a form entry, you’ll get a notification like this:

updated-form-notification

More

We’ve also been working on many other improvements behind the scenes, like performance updates for larger pages. We hope you’ll like these updates and we’ll have some more visible updates to share with you again soon!

Thanks for using Papyrs!

How CentricDigital is using Papyrs to boost productivity

We recently talked with CentricDigital about their fast growth, their challenges, and how Papyrs helps them improve productivity.

Company

Centric Digital is a digital transformation company that reshapes business models and customer experiences to help traditional businesses grow in an increasingly digital society. Recently ranked #34 on the Inc 500 and named fastest growing company in New York City by Inc. Magazine, Centric Digital fuses management consulting rigor, digital acumen and startup creativity to raise the bar in digital solutions and services. Headquartered in New York, Centric Digital has 160+ team members in the US and worldwide including Argentina, Australia, Hungary and India.

Challenge

It was hard to communicate across teams and to host internal documents and announcements. Because of Centric Digital’s tiered structure of employees, freelancers and contractor roles, they needed a system to deliver customized messages and information to select individuals. With new contractors or employees joining the company regularly, it’s important to manage access to the information easily.

“We needed a one stop solution for all company wide information/policy/procedures/processes that could also be accessed by new employees, rather than depending on emails that would vanish after being sent,” says Brian Manning, President & Chief Digital Officer at Centric Digital. In order to meet this challenge, Centric Digital started looking for a cloud based solution.

Papyrs

“Papyrs is used as our all encompassing intranet, replacing the needs for employee manuals, process documentation, on-boarding processes, company information, etc.”, says Manning. “Customizing and building our own forms and documents allows for consistent branding across all internal communications.”

Read the full case study here (PDF)

(Also interested in sharing your story in a case study? Let us know!.)

Papyrs & Google Apps update

Just a quick update for Google Apps users on the integration of Papyrs with Google Apps (if you’re not using Google Apps, you can skip this post..). Google recently updated their Google Apps Marketplace, so all apps – including Papyrs – needed to be migrated to the new Marketplace. If you signed up for Papyrs for Google Apps recently, you most likely already found us through the new Marketplace. Last week we migrated all older accounts to the new Marketplace.

The changes are mostly under the hood and in the software Google is using internally, so you shouldn’t notice any real difference. One minor change you might have noticed is that Papyrs now has its own icon in Google’s navigation menu:


(you might have to click on More in the menu to see it).

Another minor change is that by taking advantage of some new Marketplace options, Papyrs for Google Apps now needs fewer permissions from your Google Apps domain.

Just like before, Papyrs for Google Apps allows you to add Google Calendars and Drive documents to your pages, and offers integrated search and Single Sign On with your domain users.

We tried to make sure as much of the migration was completely automatic. If you have any problems accessing your Google Calendars/Documents/Users from Papyrs, however, your Google Apps domain administrator might have to re-approve the permissions needed by Papyrs in the domain’s Admin panel. It just takes two simple steps:

  1. Go to admin.google.com > Marketplace Apps > Papyrs > Data Access.
  2. If you see Approval Needed, click the Grant data access:

That’s all!

Papyrs among top installs!

We’re also very proud to be among the top installs of the Marketplace, making Papyrs for Google Apps the highest rated Google Apps intranet solution. Thanks everyone!

top-installs
papyrs-marketplace-tile

New People Directory and other updates

Today we’re announcing a new updated design for the People Directory and all related user setting screens.

The new design makes it easier to browse through all the people in your organization and quickly look up their details. Administrators can also invite and change settings for people directly from the new People Directory. Groups have also been updated and are now displayed more prominently with an optional icon.

New People Directory

The default view for the People Directory can also be customized, allowing you to view the directory with large icons, or in a table, with just the columns you like (from phone numbers to birthdays).

Clicking on a user instantly shows profile details and relevant settings for Administrators:

The permission settings screen has also been updated, which allows Administrators to quickly change permissions for everyone in a group:

group-edit

The following screenshot shows the new design for people profiles:

screenshot-profile-page-small

The Navigation widget has also been updated to include options for listing users and groups, making it easier to directly link to profiles for people responsible for a project or page, for example:

We also made a bunch of other small changes, from speed improvements to simplifying settings.

We hope you like these new updates. Over the coming months we’re we planning to release more design updates and customization options, so stay stuned!

New Feature – Email Digests

Next to the Activity Stream, Email notifications is a handy features to keep up to date of the activity in your intranet. When you’re subscribed to email updates for a page, you’ll automatically receive an email when it is updated, or when a new comment or form is submitted. When you’re subscribed to many pages though, the amount of notification emails can sometimes become quite overwhelming. If you like to receive notification updates, but find you’re getting too many emails, this new feature is for you.

Today we’re releasing a new feature: email digests. Once you turn on email digests, rather than receiving a new email for every update, you’ll receive a daily summary of all notifications. Like before, you can subscribe to just the pages you’re interested in, and all updates for those pages will be included in the digest email.

You can turn the daily digest emails on or off under Settings > Notifications > Enable daily digest emails.

Digest Email

To keep the digest emails shorter, the full details of changes to a page are not shown. You can still quickly access the changes with the direct view changes link, showing you the changes like before:

Changes between page updates

Hope you like this new feature, more coming soon!

Papyrs & Google Apps

This is just a quick announcement for new users. If you’re already using Papyrs, nothing is changing.

Google has recently updated their Marketplace for Google Apps, and we’re happy to announce Papyrs is amongst the first apps to be available in the new store.

google-apps-marketplace

If your organization is using Google Apps and wants to give Papyrs a try, you can access the Marketplace in the Admin Console, and install Papyrs from there. You can also read more about all the integration between Google Apps and Papyrs. Not using Google Apps? Of course you can also sign up without.

Just like before, Google Apps users can access Papyrs directly from Google’s navigation bar:

google-apps-marketplace-link

Launching Form Updates & Apps

Today we’re relasing a big update to forms. The form results page has been completely redesigned, and now allows you to view your form records in different views. By default, records are shown in a table, like before. The table view has been updated and the columns can now be resized. Using the new view settings (View & Reports > Change view defaults), you can also hide the columns you don’t need. Next to the table and list view, we’ve also added two new record views: thumbnail and calendar view.

Example - View contact records as thumbnails

Creating reports and filtering form records also became easier: in the filter panel (View & Reports > Show filters), you can now select filters and immediately see the matching records, without having to create a new report first.

Filter data and create reports

We’ve also added pagination, to make it easier to browse forms with many records.

Finally, we’ve also introduced a new option to turn forms into more complete web apps, which we call Apps mode. When Apps mode is enabled, a new page is automatically created when a new form is submitted, using the form page as a template. This way each record can be viewed on a separate page. Like any other page, you can then add additional widgets such as related documents or a discussion to each page in the app. This is especially useful if you want to organize information with a certain structure, but need the flexibility to add related information later on. For example, you could create a form to create contacts, described by a number of fields (a name, an address, and so on). With app mode enabled, when a new contact form is submitted, a new contact page is created, based on the form template. You can then add related information, files, discussions and other widgets to the contact page. You can find more information and a demo video at Papyrs Apps.

Papyrs Apps